Role Summary

We are looking for an organised and proactive Office Manager to ensure the smooth day-to-day running of our global offices and support wider business operations. Based in the office 3–4 days per week, you will be the go-to person for facilities, workplace logistics, and vendor coordination. You’ll work cross-functionally with HR, IT, Security and Finance to manage physical office access and security, supplies, travel, employee onboarding/offboarding, and health & safety. You’ll also support employee engagement initiatives and contribute to our ESG reporting by liaising with suppliers on emissions data. This is a hands-on, multi-faceted role suited to someone who thrives in a dynamic environment and takes ownership of improving the workplace experience.

Key Responsibilities

• Provisioning physical access to offices (giving access to new joiners, removing for leavers), update physical access to other areas like the goods lift and comms room if needed
  
• Visitor management (across all entities)
• Issuing of temp passes to visitors and employees and maintenance of tracking for this
• Building maintenance requests (temperature, office issues, across all entities)
• Office food shop (across all entities) and coffee order
• Manage office supplies (across all entities), including supporting IT with procurement of IT kit
  
• Support return or delivery of IT and necessary office equipment to leavers or new joiners alongside HR and IT
  
• Look after any office updates and fit out requirements
• Manage meeting room bookings
• Forward on important building updates, including scheduled Fire tests and building shutdowns (across all entities)
• Manage Corporate Travel (across all entities)
• Manage Operations owned vendors and support the overall company vendor management process, including working with HR on software licence reviews on a quarterly basis
• Employee onboarding/offboarding support – including access to key systems and Employee role reviews (completed quarterly)
  
• Manage the company health and safety policies, complete health and safety reviews and maintain first aid provisions and fire safety procedures
• Support in office lease extensions and search process for new offices
• Provide support for the company’s ESG requirements from a Business Operations and Offic perspective, this includes gathering carbon emissions data from the building and some of our key suppliers, such as office food providers, corporate travel vendors etc.
  
• General internal support for questions internally, pointing people in the right direction and triaging questions where possible
• Provide support to the People Forum on employee engagement and volunteering activities.

Skills and Experience

• Excellent organisational skills to coordinate office operations and logistics
  
• Strong written and verbal communication for liaising with internal teams and external suppliers
• Proactive problem-solver with the ability to anticipate and address issues independently
• Comfortable using office software (e.g. Microsoft Office, Google Workspace) and handling basic IT/admin tasks
• High attention to detail for maintaining records, managing supplies, and ensuring compliance
  
• Adaptable and able to manage shifting priorities in a dynamic environment as well as deliver multiple workstreams under pressure
  
• Capable of coordinating projects such as office improvements / moves, events, or onboarding logistics
  

Just some of our benefits

• Competitive salary plus performance based bonus.
  
• Health & Wellbeing: A competitive health insurance policy that disregards previous medical history. This also includes dental, optical, mental health support and comprehensive cancer cover.
  
• Cycle to work scheme and Gym discounts: Buy a bike and cycling accessories out of your pre-tax salary and spread the cost over 12 months, as well huge discounts off Hussle, KOBOX and Nuffield Health gyms.
  
• Flexible and remote working: We have a mature attitude towards flexible and remote working. Whether you’re a night owl, morning person, parent, carer or simply need flexibility to work a different pattern to the norm, we’re committed to helping you be productive and work in a way that is best for you.
  
• Professional learning and development: External training and accreditations are supported, as well internal training and development programs.
  
• Maternity, paternity and adoption leave: Paid maternity, paternity and adoption leave, which includes 13 weeks full pay for maternity and adoption leave and 6 weeks full pay for paternity leave
  
• Holiday: 25 days holiday plus bank holidays

About FINBOURNE

We are a young, dynamic financial technology company aiming to re-engineer the world of investing to make it clearer, faster and more cost effective for everyone.

At FINBOURNE, we offer a hugely supportive environment to build a career, with continuous learning and development opportunities. We have a collaborative culture of testing and exploring problems together to find the best evidence-based solutions. We respect your independent thought, your intellectual curiosity and your opinion.

Our solution is open, API first and developer friendly – a true first for the asset management industry. You can see what our team is busy building on Github.

For more information about us please visit our website.