Employee Experience Officer
Odoo
Employee Experience Officer
About Us
With a small team of smart people who like working hard and have fun too, we released the most disruptive enterprise management software in the world: Odoo. Fully open source, full-featured with apps like Accounting, HR, CRM, Manufacturing, and 4,000 more. Its online offer is 3 times more affordable than traditional competitors like SAP and Microsoft.
You think it's too good to be true? See for yourself. Preview our 1-click demo.
Start a career with us. We offer you an extraordinary chance to learn and grow. Be involved with a very exciting product and a great team behind it.
Responsibilities
Employee Support & Onboarding:
- Facilitate employee connectivity and provide necessary resources.
- Assist with onboarding new hires, including office induction and new hire kit distribution.
- Design or review the onboarding packages for expats, ensuring they include crucial information such as the cost of living in Hong Kong, details about the office vicinity, and guidance on renting an apartment and more.
- Manage employee recognition programs, including anniversary, farewell, and birthday celebrations.
- Collaborate with other office admins on wellness, employee engagement activities and regional/local initiatives.
- Manage internal employee wellness calendar to ensure its up to date and relevant
People & Culture Support:
- Support the Employee Experience Team Lead in planning, developing, coordinating, and implementing resort-wide Employee Engagement events and programs that align with the company’s engagement strategies and business priorities.
- Support People & Culture projects related to office spaces and hybrid work.
- Create and develop high-quality, creative materials and content for Employee Engagement initiatives.
- Manage the Employee Engagement Event Calendar to ensure all planned events remain on track and are delivered according to the agreed timeline.
- Provide additional administrative support and coordination for the Employee Engagement team lead as required.
Event Planning & Execution:
- Plan and execute a variety of employee events, including happy hours, holiday parties, in-office, off-site, team buildings, festive parties & annual dinner etc.
- Manage event budget, vendor relationships, and invoice reconciliation.
- Manage ad-hoc catering for training and events.
- Manage venue bookings, setup, and AV support for events.
- Coordinate with vendors/suppliers for events
- Provide logistical support for events and programs, including but not limited to promotion, enrollment, and registration.
- May require working on a holiday and after office hours for event execution.
Office Renovation Projects Support:
- Assist in planning and executing the office renovation project, including scheduling meetings with contractors, vendors, and team members.
- To maintain accurate records of project plans, budgets, and timelines, ensuring all documentation is organized and accessible.
- Serve as a point of contact for all project-related inquiries, facilitating effective communication between the company & all contractors
- Assist in tracking renovation expenses and coordinating vendor payments while adhering to budget constraints.
- Help coordinate logistics related to the renovation, including furniture procurement, space planning, and resource allocation.
- Assist in setting up and organizing the office space post-renovation, ensuring a smooth transition for all staff.
Lastly, assist with ad hoc projects as assigned.
We offer opportunities for career growth, great benefits as well as a fun dynamic, multicultural and multinational working environment. Your daily tasks are mainly done from our office in Sai Ying Pun.
MUST HAVE
- Bachelor's degree or higher
- 1-3 years of experience in planning and organizing mid to large-scale employee engagement events
- Fluent in spoken English and Cantonese
- Highly organized, detail oriented, self-motivated with a strong sense of responsibility
- Good team player with a positive attitude and eager to learn and grow
NICE TO HAVE
- Immediate availability
- Professional interpersonal communication, writing, and presentation skills
CHALLENGES
- Developing new relationships with various external parties
- Constantly being creative in the role
- Willing to contribute to great company culture
Autonomy / Responsibilities:
Variability of the Job:
Personal Evolution:
Team / Company Size:
4 / 300 people
Time off
15 days of annual leave, sick leaves
Sponsored Events
Friday happy hours, great team buildings, sports activities, company dinners
Gratuity
End-of-year payment
Eat & Drink
Coffee, tea, fruit and snacks are provided at all time
Great Location
Opposite of MTR exit A2, Sai Ying Pun.
Company Culture
Young, dynamic and international work environment
Work-life Balance
Flexible working hours, work from home benefit
Insurance Benefit
Medical, dental and life insurance provided