We are looking for high caliber individuals for the role of Office Administrator at our Hong Kong office. The ideal candidate will be responsible for the day-to-day operational and administrative duties. Please note there are no WFH available for this position.

Your responsibilities include:

Office Operations & Facilities

• Manage daily operational procedures across office floors, including general maintenance, office logistics, supplies, and inventory
• Coordinate with building management inspections, maintenance schedules, and facility compliance
• Handle ad-hoc facility issues such as repairs, inspections, and vendor follow-up

Vendor & Contract Management

• Manage contract and price negotiations with vendors and service providers
• Monitor vendor performance and handle issue escalation (e.g., food safety, service quality disputes)
• Source and evaluate new vendors to ensure quality, reliability, and cost-effectiveness

Staff Support, Onboarding & Events

• Coordinate office events, such as happy hour, staff competitions etc
• Support tournament logistics
• Handle welcome pack set-up for new hires and work closely with HR staff to facilitate onboarding

Front Desk & Communication

• Handle incoming and outgoing mails and packages, manage the office reception area, and greet guests
• Act as a point of contact for staff feedback on office operations, escalating appropriately and following up on resolutions

General Administration

• Perform other administrative support duties as required

MUST HAVE

Problem-solving

• Ability to handle operational issues independently and escalate when needed

Vendor management

• Experience negotiating contracts and managing service quality

Multi-tasking

• Comfortable managing multiple priorities across different floors and stakeholders

Communication

• Clear and professional in both English and Cantonese, able to handle staff feedback diplomatically

Other requirements:

• Fluent in English and Cantonese
• 2-4 years of experience in general office administration duties in a sizeable company
• Detail-oriented, good problem solving skills and constructive communication skills
• Able to work independently
• Knowledge of general business software (MS Office) and enthusiasm to learn new applications
• Right to work in Hong Kong
• A bachelor degree or equivalent
• Immediate availability