Executive Assistant to the CPTO & R&D Leadership
Administration
Poland
WHO ARE WE
Cognism is the leading provider of European B2B data and sales intelligence. Ambitious businesses of every size use our platform to discover, connect, and engage with qualified decision-makers faster and close more deals. Headquartered in London with global offices, Cognism’s contact data and contextual signals are trusted by thousands of revenue teams to eliminate the guesswork from prospecting.
About Cognism
Cognism is one of Europe’s leading B2B Sales Intelligence platforms, helping organisations accelerate revenue growth through trusted, compliant and high-quality commercial data.
As part of our continued growth, we are building Warsaw as one of our key R&D hubs, bringing together teams across Product, Engineering, Data and Design.
About the Role
We are looking for an experienced Executive Assistant to work closely with our CPTO and support the wider R&D leadership team.
This is a senior executive support role at the centre of a fast-moving R&D organisation. You will help senior leaders stay focused on their highest-priority work, make sure important meetings and decisions are well prepared, and ensure actions and commitments are followed through.
You will work across Product, Engineering, Data and Design, building strong relationships with senior stakeholders across the business. The role combines excellent executive support with strong judgement, communication and coordination, and will suit someone who enjoys bringing clarity and structure to a busy leadership environment.
What You’ll Do
- Provide high-quality day-to-day executive support to the CPTO and wider R&D leadership team where needed.
- Manage a complex calendar, travel and executive logistics, helping ensure leadership time is focused on the right priorities.
- Prepare for key meetings and decisions by bringing together the right context, materials and input in advance.
- Coordinate leadership meetings, reviews and offsites, including agendas, materials and follow-up.
- Capture decisions, actions and commitments clearly and make sure they are followed through.
- Coordinate across senior stakeholders so the right people are involved and information is available when needed.
- Prepare presentations, briefing notes, leadership updates, executive communications and board materials.
- Help senior leaders stay ahead of upcoming priorities, deadlines and dependencies.
- Support leadership onboarding, leadership visits and other important team activities.
- Provide coordination on selected R&D initiatives where additional executive support is needed.
- Build strong working relationships across R&D and with Finance, People and the wider executive team.
- Handle sensitive organisational, people and business information with discretion and sound judgement.
- Use technology, automation and AI tools to make executive support more effective.
What Success Looks Like
- Senior leaders can spend more time on the highest-value priorities, people and decisions.
- Important meetings and decisions are well prepared.
- Actions and commitments are clear and reliably followed through.
- Leadership communication and coordination run smoothly.
- The R&D leadership team has consistent, high-quality support.
- You are trusted across the organisation for your judgement, discretion and reliability.
What We’re Looking For
- 5+ years of experience in senior executive support, ideally supporting C-level or senior technology leaders.
- Experience as a Senior Executive Assistant, Executive Assistant or in a comparable senior support role.
- Excellent organisation and the ability to manage multiple competing priorities.
- Strong judgement and discretion when handling confidential or sensitive matters.
- Excellent written and verbal English.
- Strong written communication and presentation preparation skills.
- Confidence working with senior stakeholders across different functions and locations.
- A proactive approach and the ability to anticipate what will be needed.
- Strong follow-through and attention to detail.
- Good commercial awareness and the ability to understand enough context to prioritise effectively.
- Confidence using technology, automation and AI tools to work efficiently.
Nice to Have
- Experience supporting a CPTO, CTO, CPO or other senior technology executive.
- Experience in a scaling SaaS or technology business.
- Familiarity with Product, Engineering, Data or Design organisations.
- Experience supporting leadership teams through growth or organisational change.
- Experience working across international teams.
Why Join Cognism
You will work closely with senior R&D leadership at an important stage of Cognism’s growth, with exposure across Product, Engineering, Data and Design.
It is a role with significant trust and visibility, where strong judgement, organisation and follow-through will have a direct impact on how effectively our leadership team works.
Hiring Process
- Recruiter conversation
- Hiring manager interview
- Practical interview or working session
- Final interview
WHY COGNISM
At Cognism, we’re not just building a company - we’re building an inclusive community of brilliant, diverse people who support, challenge, and inspire each other every day. If you’re looking for a place where your work truly makes an impact, you’re in the right spot!
Our values aren’t just words on a page—they guide how we work, how we treat each other, and how we grow together. They shape our culture, drive our success, and ensure that everyone feels valued, heard, and empowered to do their best work.
Here’s what we stand for:
🤝 We Own the Outcome Together.
🤓 We Deeply Understand our Customers.
🏆 We Celebrate Impact Wherever It Comes From.
At Cognism, we are committed to fostering an inclusive, diverse, and supportive workplace. We welcome applications from individuals typically underrepresented in tech, so if this role excites you but you’re unsure if you meet every requirement, we encourage you to apply!